Open Philanthropy is looking for a People Operations Assistant to focus on supporting business immigration and global workforce.
About Open Philanthropy
Open Philanthropy is a grantmaker; our mission is to help others as much as we can with the resources available to us. We stress openness to many possibilities and have chosen our focus areas based on importance, neglectedness and tractability. We’re particularly interested in high-risk, high-reward giving that may be too unconventional for other funders. Our current giving areas include global health and development, scientific research, South Asian air quality, farm animal welfare, biosecurity and pandemic preparedness, and potential risks from advanced artificial intelligence.
About the People Operations Team
Our six-person People Operations team supports Open Philanthropy’s mission by providing the workplace support needed for our program staff to focus on doing the most good possible. We pride ourselves on keeping administrative burdens to a minimum and providing our staff everything they need to do their work as effectively as possible. Our long-term vision is to develop the infrastructure and capacity to support a much larger staff, while maintaining our high standards for customer service and continually innovating and improving on our systems.
About the Role
In this role you would specialize in supporting business immigration and our global workforce. Your core responsibilities would include:
- Immigration
- Support the process of business immigration for current and future employees. This includes outlining the factors involved in a visa case for Open Phil staff and visa candidates, coordinating with staff and candidates to get the necessary information, working with our external immigration counsel to develop a case strategy and coordinate case progress, and ensuring that visa cases move forward on time and don’t encounter any roadblocks.
- Assist Open Phil’s immigration processes, communicating and collaborating closely with managers and employees to ensure that the U.S. visa and green card process is smooth and efficient.
- Partner with our immigration counsel to manage the visa initiation/renewal and green card process, acting as a bridge and ensuring a smooth and positive employee experience.
- Identify and collaborate on process improvement initiatives in our immigration process, making sure all visa/green card documentation/policies are up to date, accessible, and easy to understand for Open Phil employees.
- Ensure a smooth transition between recruitment and onboarding for employees requiring a visa.
- Provide assistance with immigration inquiries related to employee travel on an as-needed basis.
- Employer of Record (EOR) management
- Lead Open Phil’s EOR processes, including managing the relationship with the EOR, answering all employee questions, and ensuring positive employee experience.
- Draft, approve, and manage all EOR employee contracts.
- Identify and collaborate on process improvement initiatives in our EOR process, making sure all EOR documentation/policies are up to date, accessible, and easy to understand.
- Work in partnership with other members of the People Ops Team to ensure there is a smooth transition between recruitment and onboarding for employees entering the EOR.
- Additional areas
- Noticing areas for improvement and bringing them to the attention of the team. (We’re big on looking for ways to continually improve our systems and practices to better support Open Philanthropy’s mission.)
- Taking on other special projects related to business immigration and global workforce (e.g., developing an organizational policy for currency conversions; determining where and when to set up new Open Phil entities in various countries).
Who might be a good fit
We’re looking for someone who resonates with Open Philanthropy’s culture and values, and is excited to take ownership of providing excellent support. We are open to applicants with varying levels of experience.
Our ideal candidate would have prior experience supporting business immigration cases, for example as a business immigration paralegal. However, we are also open to hiring a candidate with no prior familiarity with international hiring or visa processes.
You might be a great fit for this work if you:
- Work in a way that is consistent with our operating values of ownership, openness, calibration, and inclusiveness, and feel you can model those values for others on your team.
- Are familiar with, and interested in, effective altruism. Familiarity with adjacent communities and fields in which relevant work is done — such as AI safety, biorisk reduction, or EA community-building — is a plus, but not required.
- Are a strong communicator, particularly in writing. You will need to manage a large volume of email correspondence, and sometimes explain complex issues to employees and hiring managers clearly and succinctly.
- Are reliable and responsive — fielding time-sensitive and urgent questions and requests from employees and hiring managers will be a key piece of the role.
- Are organized and detail-oriented. The day-to-day work will involve managing time-sensitive and critical processes around immigration cases. We will need someone who can keep on top of a large number of open items and next steps while making sure details don’t get dropped.
The ideal candidate for this position will possess many of the skills and experiences described above. However, there is no such thing as a “perfect” candidate. If you are on the fence about applying because you are unsure whether you are qualified, we would strongly encourage you to apply. Above all, we are looking for people motivated to contribute to our mission of helping others as much as we can with the resources available to us. Whatever background you bring with you, please apply if this role would make you excited to come to work every day.
Other details
- Compensation: This is a full-time, permanent position. The baseline compensation for this role is $90,615.30, which would be distributed as a base salary of $78,795.91 and an unconditional 401(k) grant of $11,819.39 for U.S. hires.
- These compensation figures assume a remote location; there would be geographic adjustments upwards for candidates based in the San Francisco Bay Area or Washington, D.C.
- Time zones and location: You can work from anywhere. While we are not able to sponsor visas for this role, we are open to hires outside the US willing to consistently work US business hours.
- Benefits: Our benefits package includes:
- Excellent health insurance (we cover 100% of premiums within the US for you and any dependents)
- Dental, vision and life insurance for you and your family
- Four weeks of PTO recommended per year
- Four months of fully paid family leave
- A generous and flexible expense policy — we encourage staff to expense the ergonomic equipment, software and other services that they need to stay healthy and productive
- Support for remote work — we’ll cover a remote workspace outside your home if you need one, or connect you with an Open Phil coworking hub in your city
- We can’t always provide every benefit we offer US staff to international hires, but we’re working on it (and will usually provide cash equivalents of any benefits we can’t offer in your country)
We aim to employ people with many different experiences, perspectives, and backgrounds who share our passion for accomplishing as much good as we can. We are committed to creating an environment where all employees have the opportunity to succeed, and we do not discriminate based on race, religion, color, national origin, gender, sexual orientation, or any other legally protected status.
If you need assistance or an accommodation due to a disability, or have any other questions about applying, please contact jobs@openphilanthropy.org.
Please apply by 5 p.m. Pacific Time on May 31, 2023 to be considered.